Frequently Asked Questions About Camp
Cub Creek Science Camp is a great place for children to unlock their potential and learn about the world around them. At Cub Creek Science Camp, we help young people learn problem-solving skills, develop positive self-esteem and enhance their social skills, all while having fun! We understand that sending a child to camp for the first time can be scary. It is our hope that the information in this section will help you decide if Cub Creek Science Camp is the right camp for your child and answer any questions you may have about our program.
Please feel free to call the office at 573-458-2125 if you have any questions.
Listed below are frequently asked questions. Just click on question to jump to the answer.
About Cub Creek Science Camp
- Where is Cub Creek Science Camp located?
- What is the camp's primary focus?
- Who are the directors?
- How long has Cub Creek Science Camp been in operation?
- How many campers attend camp during one session?
- How many campers are in each cabin?
- Are campers grouped according to age?
- Where do your campers come from?
- Bringing a friend – Can my child request a cabin mate?
- Who is your staff?
- How do you screen your staff?
- How is staff trained?
- How many staff are in each cabin?
- What activities are offered at camp?
- What is a typical day's schedule?
- Why are some activities called courses and others called classes? What is the difference?
- When will my child sign up for activities?
- What if my child does not get into the course or class that she wanted?
Accommodations and Meals
- Tell me about the cabins.
- What will my child need to bring to camp?
- What type of meals are offered?
- What if my child does not like what is being served for a meal?
Our Camp and Your Child
- How do I know if my child is ready to go to a sleep away camp?
- How long should my child attend camp?
- Is summer camp right for my special needs child?
- How do I know if Cub Creek Science Camp is right for my child?
- My child is shy; will he fit in?
- What options are available for transportation to and from camp?
Health and Safety
- What about safety?
- How do you handle prescription medication at camp?
- How do you handle over the counter medications at camp?
- My child may need some special help, will this be a problem?
- Will I be notified if my child is sick or injured at camp?
- How do you deal with homesickness?
After I Register
- When will I find out if my child has been accepted into camp?
- What forms will I need to fill out?
- What will my child need to bring to camp?
- What time do I take my child to camp on the first day?
- When do I pick my child up on the last day of camp?
- What type of communication will I have with my child while at camp?
- Can anyone send e-mails to my child at camp?
- Do I have to register in order to send an e-mail to my child?
- Can parents visit camp?
Where is Cub Creek Science Camp located?
We are located on a 240-acre exotic animal ranch almost 9 miles north of Rolla, Missouri.
What is the camp's primary focus?
Cub Creek Science Camp started because of a lifelong dream of Lori's to create a fun, educational environment where curious kids can explore and learn about things that interest them, under the guidance of motivating staff. Because animals and science have always been Lori's great interests, she chose to make them the underlying theme of Cub Creek Science Camp.
Who are the directors?
The owners are the directors. The Ranch is home to Scott and Lori Martin and their two daughters. Scott manages the facility and Lori oversees the camp program and the staff. We also have a full-time program director on staff as well as several other full-time employees and interns.
How long has Cub Creek Science Camp been in operation?
Cub Creek Science Camp has been in operation since 1993. We have been in our current location at Bear River Ranch since 2002.
How many campers attend camp during one session?
We have up to 224 campers each session, living in fourteen cabins.
How many campers are in each cabin?
Cabins are designed to accommodate up to 16 campers and 3-4 counselors.
Are campers grouped according to age?
Yes. Our program is divided into Junior campers and Senior campers. Junior campers are those campers who are 7-11 years only (up through 5th grade) Our senior campers are 11-16 years old (finished 6th grade and up). 11-year-olds can be either or a Junior or Senior camper depending upon their grade. Cabins are further divided to group campers according to their age group. We have flexibility in our cabin groupings and will try to honor all cabin requests. Campers eat and participate in activities with their own age group.
Who is the staff?
Our staff are typically local and international college students with a love of children, science and the outdoors. Many of them are education, science, or animal science majors.
How do you screen your staff?
Staff must complete an in-depth application and interview. A clean background check, accurate employment history, and good references are also mandatory.
How is staff trained?
Staff go through two weeks of extensive training prior to the arrival of campers.
How many staff do you have in each cabin?
We have 3-4 staff living in each cabin.
What activities are offered at camp?
Our activities are what make us stand apart from other camps! We offer all of the favorite "traditional" camp activities such as tie-dying t-shirts, outdoor living skills, archery, fishing, swimming, and crafts. Our staff are trained to teach the science behind each activity. We also offer many activities unique to Cub Creek Science Camp, such as Jr. Vet and Adopt an Animal. You can read more specifics about our activities on our activities page.
What is a typical day's schedule?
7:00 am Early Bird activity (optional)
8:00 am Breakfast for 1st shift – 2nd shift cabin clean up
8:45 am Breakfast for 2nd shift – 1st shift cabin clean up
9:30 am 1st Activity period
10:45 am 2nd Activity period
12:00 pm Lunch for 1st shift – Free time for 2nd shift
1:00 pm Lunch for 2nd shift – Free time for 1st shift
2:00 pm Siesta
3:15 pm 3rd Activity period
4:30 pm 4th Activity period
5:30 pm Dinner for 1st shift – 2nd shift class sign up
6:15 pm Dinner for 2nd shift – 1st shift class sign up
7:00 pm Evening Activity
8:30 pm Return to cabins for games and showers
Camp Out – One night during each session campers have the option to camp out in tents. They eat the foil pack meal that they prepared earlier in the day around the campfire under the stars and then get to make a campfire desert. While the boys are camping out, the girls are eating pizza and watching a movie and when the girls are camping out the boys are eating pizza and watching a movie.
What is the difference between a course and a class?
Courses and classes are the names given to our camp activities. Each camper will choose two courses for each week at camp and two classes for each day of camp.
- Courses – focus on one specific area of study and involve fun hands-on projects or experiments that expand upon the course's subject each day. If a camper signs up for the chemistry course, for example, each day at the same time she will meet with the chemistry instructors and the same group of campers who also signed up for chemistry. During this course, she will make slime, grow crystals, make a rainbow in a jar as well as other fun experiments that will help her understand more about states of matter, compounds, mixtures etc.
- Classes – are specific projects that take just 1 hour to complete but are sure to entertain, intrigue and educate. Each course is made up of 5 classes, all with the same theme. If a camper did not sign up for chemistry as a course, she would still be able to participate in one or more of our chemistry classes, such as a one-hour class on slime and silly putty.
When will my child sign up for activities?
Campers will sign up for courses and classes when they arrive at camp. The first day, campers will choose two courses. As camp progresses, they will see other activities happening that are of interest to them. This is where the classes come in. Each evening, campers will sign up for the classes they are interested in for the following day.
What if my child does not get into the course or class that she wanted?
Encouraging your child to communicate his or her wants to our staff is the best advice we can offer. If a particular course is filled, the individual classes that make up that course can be offered during class times. Classes and courses vary each week with the interest of the campers.
Tell me about the cabins.
We are very proud of our modern, barrier-free cabins. Each 1600 square foot cabin has air-conditioning, private bathrooms and showers, semi-private bedrooms with real twin mattresses, a large covered porch, and central meeting room. While campers spend most of their time away from the cabins, we think it is important that campers are able to get a good night's sleep. This is accomplished by a full, busy day of activities as well as a comfortable place to sleep. Take the tour of camp to see pictures of our cabins.
What will my child need to bring to camp?
Cub Creek will provide all necessary field study, laboratory, and activity equipment. There are no additional fees for activity supplies. A list of suggested personal items for each camper to bring is under the Parent Essentials drop-down link in the packing list.
What type of meals are offered?
Meals are home cooked and delicious. Campers sit among the friends from their cabin and can enjoy as much as they like. Breakfasts offer a variety of cereals, fruit, juice, milk, yogurt, and a hot entrée. Lunch is usually lighter with sandwiches both hot and cold, fruit, chips, and drinks. For breakfast and lunch, campers choose and often prepare part of their own meal. Dinner is everyone's favorite with meals including fried chicken, lasagna, pizza, BBQ and hamburgers cooked on the grill.
What if my child doesn't like what is being served for a meal?
We have found that even the pickiest of eaters can find something they like at every meal. Fresh fruit and bread are available at every meal. Campers may also choose to have macaroni and cheese, peanut butter and jelly or a cheese sandwich at any meal. A salad or potato bar is available at every dinner. We also have chocolate milk, 2% milk, 3 types of Kool-aid and a variety of fruit juices available at all meals.
How do I know if my child is ready to go to a sleep away camp?
The best indicator of your child's readiness to attend a sleep away camp is your child, ask him or her. If he says he wants to go, then more than likely he is ready. Don't force your child if he says he doesn't want to go. But remember, anxiety about something new and different is normal.
How do I know if Cub Creek Science Camp is right for my child?
If your child is ready for a sleep-away camp and loves animals, exploring nature and learning about science, then Cub Creek Science Camp will be an excellent fit.
My child is shy; will she fit in?
Our staff are trained to help all campers fit in. The first day of camp is spent learning people's names, becoming familiar with the camp set-up and the week's activities. The buddy system is used when moving between activities, so no camper is left alone. Our cabin group period, before dinner, helps friendships develop among cabin mates.
What options are available for transportation to and from camp?
Each week we pick up and drop off campers at the St. Louis International Airport. Transportation service between camp and the airport is available for a fee of $85 to camp and $100 to the airport for departure home. (Please see our Transportation Request form for restrictions ~ Extra fees will apply for Southwest Airlines and flights outside our time frame. ~ For more information see the transportation section of our Parent Handbook.)
Flights should be scheduled to arrive between 10 am and 1 pm on the first day of camp and depart between 1 pm and 4 pm on the last day of camp. We must have exact flight information by May 1. A late fee will be assessed
Most of our campers are driven to camp by their parents or carpool with a friend. Parents driving from long distances often spend the night in one of our area hotels.
How is laundry handled?
Campers staying multiple weeks do laundry each Saturday. $5 for each laundry session is deducted from each campers camp store account to cover the cost of the machines and the laundry detergent. Our staff helps the campers do their laundry including helping empty pockets and sort laundry.
What is available in the camp store?
The camp store is a favorite place to visit during afternoon free period. The store sells most toiletries, stamps, flashlights, batteries, coloring books, pens, cards, water bottles, camp t-shirts and let's not forget about snacks (ice cream, soda, candy, chips, cookies, etc.). We also sell a huge variety of animal souvenirs!
How much money should I send with my child?
Campers should not have money at camp, as money easily gets lost. Parents are encouraged to put money on account in the camp store. This money can be used for snacks, small trinkets, forgotten items, and laundry. Most parents put between $25 – $50 per week on account (Remember if your child will be doing laundry at camp this will cost $5.00 per week).
Can I limit my child's purchasing of candy and soda?
Absolutely! When you put money into your child's trading post account, simply write on the form or tell the staff what limit you would like to place, and this will be entered into the computer at the camp store. We automatically limit kids to three sugary items per day. The store is open two- three times each day.
What about safety?
This is one of the most frequently asked questions by parents. Parents want to know that their child will be safe once they leave them at camp. We are an ACA (American Camping Association) accredited camp. We meet all the health and safety requirements that they recommend. Our staff are interviewed, screened, and background checked along with two weeks of training before they work with the campers. We use the buddy system at camp along with accountability measures for the staff. Parents are always welcome to call the office with any questions or concerns.
How do you handle prescription medication at camp?
We have a nurse on staff full time during the summer and medications are passed out at breakfast, lunch, dinner, and bedtime. Camp will send each family a medical packet which contains small medication envelopes if you have indicated your camper takes medication when registering. The parents will fill out the envelopes and pre-package the medicine prior to camp. This will be checked in with the nurse upon arrival to camp. Since your child will be taking medication while at camp, your child’s doctor will need to sign the Health and Medication form. We require a physician's signature to pass any medication, vitamin or supplement to your child on a scheduled basis. (More information about Medications can be found in the Parent Handbook.) It is important that you fill out each line of the Health and Consent form and give as much information as possible. In the event of an emergency involving your child at camp, the health form you complete will be given to emergency personnel to help them make treatment decisions.
How do you handle over-the-counter medications at camp?
There is a section on the Health and Medication form where the parent indicates which over the counter medications are okay and gives permission for the camp to administer them when necessary. The nurse will pass the medication as it needed. The nurse will administer over the counter medicine according to the labeled instructions unless accompanied by a physician’s order. If any over the counter medication is to be administered on a regular basis, a physician’s order should be provided.
My child may need some special help, will this be a problem?
We will be happy to talk to you prior to camp about any concerns you have, or about things we need to be aware of in order to ensure a wonderful camp experience for your child. We are very willing to make accommodations, but it is necessary to make arrangements prior to the first day of camp. Campers must be able to take care of their own personal needs and make their own dietary choices.
Will I be notified if my child is sick or injured at camp?
Yes, parents will be notified if their child needs medical attention beyond that which can be administered on site or if their child spends more than 3 hours in our health lodge. The nearest hospital is only 10 miles away.
How do you deal with homesickness?
While at camp, if a camper is feeling homesick, we launch an all-camp effort to embrace and acclimate the camper by keeping them very busy and involved with peers. In the rare case that the camper is still not adjusting after a few days, our camp director, Lori Martin, will get involved personally. If it is needed, she will call you to share some ideas, and make a plan that works for your child, you, and the camp. For more information see the Parent Handbook.
When will I find out if my child has been accepted into camp?
Acceptance is given on a first come, first serve basis. Within two weeks of the email receipt from Active of your registration form and deposit, you will receive a letter of confirmation which will direct you back to the Active website. There you will find the paperwork that needs to be filled out and completed for the summer. This paperwork will include: a Health and Medication form, along with other forms such as transportation request forms. These forms need to be filled out online and/or uploaded by April 1st.
What forms will I need to fill out?
There are a few forms that we will need on file in order for your child to attend camp. These forms include; a Health and Medication form (with a copy of immunizations, a copy of the campers Health Insurance Card, and a photo of the child attached), Transportation form should your child need picked up from the airport.
What will my child need to bring to camp?
Cub Creek will provide all necessary field study, laboratory and activity equipment. There are no additional fees for activity supplies. A list of suggested personal items for each camper to bring to camp can be found in the packing list under the Parent Essentials drop-down link.
What time do I take my child to camp on the first day?
The drop off time for all programs is between 1:00-3:00 PM on Sunday.
When do I pick my child up on the last day of camp?
The pickup time is between 9:30 am and 11:00 am on Saturday. On the pickup day, please plan on spending at least 30 minutes touring camp with your child. This is also a great time to take pictures, so don't forget your camera. We will have lunch available for families wishing to stay and picnic.
What type of communication will I have with my child while at camp?
You will be able to communicate with your child through e-mail and regular mail, as well as see pictures of daily events in our photo gallery. Mail call is every day at lunch. Any e-mail that parents send through Bunk Notes will be printed and delivered at mail call along with any letters and packages that have arrived for the campers. Campers are given the opportunity to send e-mail each day. Parents will also be able to view photos posted online by camp. We will make available a special photo gallery through our website. Parents will also be able to view photos that camp posts to a special album available only to parents through our website. Camp will e-mail the necessary information prior to camp.
Can anyone send e-mails to my child at camp?
Anyone that you give the passcode may e-mail a camper. Only e-mails sent through Bunk Notes will be delivered to campers. In order to access Bunk Notes you must have a passcode that will be supplied to you in an e-mail from camp prior to your child's arrival.
Do I have to register in order to send an e-mail to my child?
Yes. Due to the large volume of e-mails received each day, only those e-mails received through our e-mail service will be printed and distributed during mail call. By registering you will be able to send e-mails. Registering is quick and easy and helps ensure that only approved people are in contact with your child. Bunk Notes charge a fee for this service.
Can parents visit camp?
We don't recommend visiting a camper during the week, as this is highly disruptive, however, we will never tell a parent that they can't see their child.
Parents who have children staying for multiple two- week session are welcome to visit the camp on the Saturday between two-week sessions.
Parents may arrive between 10:00 and 11:00 and take the camp tour with the other parents who are picking up campers and or may take their children into town. However, we ask that they return by 6:45 pm as the evening activity starts at 7:00 pm. Campers must be signed in and out at the office.
Please set up visits and off camp trips in advance with our office manager by calling 573-458-2125 or emailing Director@BearRiverRanch.com.